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Planning Intelligence

Attrition Calculator

Estimate turnout and set the right RSVP target for your room. Everything below has been tuned to match the bold Host HQ visual language while keeping the tool flow familiar.

◎Your Event

Tech Week calibrated
14 days
Last-minute1 week1 month3 months

Named speaker confirmed

Boosts show rate by ~10%

Sending reminder sequence

Text blasts week before, day before, day of

58%attritionHigh Risk

To get 100 people in the room, open RSVPs to

239people
~42% will showTypical for Tech Week

Expected attendance

0

based on current assumptions

Recommended waitlist

48

your most committed RSVPs

Attrition risk

58%

within expected range

▸ Recommendations

  • 1Open to 239 more people to fill your room. The best Tech Week events approve well above their target.
  • 2Open registration to 239 people and add a waitlist of 48. Waitlisted guests are your most committed attendees — they actively sought out a spot.
  • 3A solid reminder sequence — week before, day before, and day of text blast — is the easiest win for getting people through the door.
  • 4A named speaker is a game changer. One recognizable face drives 10-15% more people through the door.

◎ Biggest turnout drivers

Time: evening

-5 pts

Evening is the sweet spot for tech events

Lead time 2-4 weeks

+5 pts

Slight memory decay effect